Effective Date: December 16, 2024
Last Updated: December 16, 2025
Introduction
Beacon Montessori School LLC (“we,” “our,” or “us”) operates the website https://beaconms.org/ (the “Site”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Site or use our services.
We are committed to protecting your privacy and the privacy of the children and families we serve. Please read this Privacy Policy carefully. By using our Site, you agree to the terms of this Privacy Policy.
Information We Collect
Personal Information You Provide
We may collect personal information that you voluntarily provide to us when you:
- Submit an application or enrollment form
- Request a visit or tour of our facility
- Contact us via email, phone, or contact forms
- Subscribe to our newsletter or updates
- Register with our school management system (Brightwheel)
This information may include:
- Parent/guardian names
- Child’s name and date of birth
- Email addresses
- Phone numbers
- Mailing addresses
- Emergency contact information
- Medical and health information (for enrolled students)
- Payment and billing information
Automatically Collected Information
When you visit our Site, we may automatically collect certain information about your device, including:
- IP address
- Browser type and version
- Operating system
- Pages visited and time spent on pages
- Referring website addresses
- Date and time of visits
Cookies and Tracking Technologies
Our Site uses cookies and similar tracking technologies to enhance your browsing experience. Cookies are small data files stored on your device that help us:
- Remember your preferences
- Understand how you use our Site
- Improve Site functionality and performance
- Analyze Site traffic and user behavior
Types of Cookies We Use:
- Essential Cookies: Required for the Site to function properly
- Functional Cookies: Remember your preferences and settings
- Analytics Cookies: Help us understand how visitors interact with our Site
- Marketing Cookies: May be used to show relevant content and communications
You can control cookie preferences through your browser settings. However, disabling certain cookies may affect Site functionality.
How We Use Your Information
We use the collected information for the following purposes:
- Educational Services: To process applications, manage enrollments, and provide educational services to students
- Communication: To respond to inquiries, send important updates, and communicate with families about school events and activities
- Safety and Security: To ensure the safety and well-being of all students and staff
- Site Improvement: To analyze and improve our Site’s functionality, content, and user experience
- Legal Compliance: To comply with applicable laws, regulations, and licensing requirements
- Administrative Purposes: To maintain records, process payments, and conduct general business operations
Data Sharing and Third-Party Disclosure
We do not sell, trade, or rent your personal information to third parties.
We may share your information only in the following limited circumstances:
Service Providers
We may share information with trusted third-party service providers who assist us in operating our Site and conducting our business, including:
- Brightwheel: Our school management system for enrollment, communication, and administrative purposes
- Payment processors: For processing tuition and fee payments
- Website hosting providers: For hosting and maintaining our Site
- Analytics services: For understanding Site usage (e.g., Google Analytics)
These service providers are contractually obligated to keep your information confidential and use it only for the services they provide to us.
Legal Requirements
We may disclose your information when required by law or in response to:
- Legal processes (subpoenas, court orders)
- Governmental or regulatory requests
- Protection of our rights, property, or safety, or that of others
- Investigation of fraud or other illegal activities
- Compliance with licensing and regulatory requirements for educational institutions
Business Transfers
In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred to the acquiring entity.
Children’s Privacy
Beacon Montessori School serves children ages 1.3 through 6 years. We are committed to protecting children’s privacy in compliance with the Children’s Online Privacy Protection Act (COPPA) and other applicable laws.
We do not knowingly collect personal information directly from children online. All information about children is collected from parents or legal guardians with their explicit consent.
Parents have the right to:
- Review their child’s personal information
- Request corrections or deletions
- Refuse further collection or use of their child’s information
For questions about your child’s information, please contact us using the information provided below.
Data Security
We implement reasonable administrative, technical, and physical security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
- Secure servers and encrypted connections (SSL/TLS)
- Access controls and password protection
- Regular security assessments
- Staff training on data protection
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Retention periods vary depending on:
- The nature of the information
- Legal and regulatory requirements
- Our legitimate business needs
Student records are maintained in accordance with Massachusetts state law and educational licensing requirements.
Your Rights and Choices
You have the following rights regarding your personal information:
- Access: Request access to the personal information we hold about you
- Correction: Request correction of inaccurate or incomplete information
- Deletion: Request deletion of your personal information (subject to legal obligations)
- Opt-Out: Unsubscribe from marketing communications at any time
- Cookie Control: Manage cookie preferences through your browser settings
To exercise these rights, please contact us using the information provided below.
Third-Party Links
Our Site may contain links to third-party websites, including social media platforms (Facebook, Instagram). We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.
California Privacy Rights
California residents have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect and how it is used, and the right to request deletion of personal information.
Updates to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by:
- Posting the updated policy on this page
- Updating the “Last Updated” date
- Sending notice via email (for significant changes)
We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Beacon Montessori School LLC
320 Boston Post Rd
Weston, MA 02493
Phone: (781) 400-0206
School Management System:
For questions regarding data stored in Brightwheel, you may also contact our administrative team through the Brightwheel platform.
Cookie Policy Details
Managing Your Cookie Preferences
Most web browsers allow you to manage your cookie preferences. You can set your browser to:
- Notify you when you receive a cookie
- Refuse all cookies
- Delete cookies after you close your browser
Please note that if you choose to disable cookies, some features of our Site may not function properly.
How to Control Cookies
- Google Chrome: Settings > Privacy and Security > Cookies
- Mozilla Firefox: Options > Privacy & Security > Cookies
- Safari: Preferences > Privacy > Cookies
- Microsoft Edge: Settings > Privacy, Search, and Services > Cookies
For more information about cookies and how to manage them, visit www.allaboutcookies.org
By using our Site, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.
